Executive Personal Assistant (PA) (m/f/d) Business & Family Management

We are a German-American entrepreneurial family at home in the Canton of Zug. As leaders of a software company and parents of four children, our everyday life is colourful and full of energy. Where business and family meet, we are looking for a trusted and proactive organisational talent who thinks ahead, guides processes, and co-creates – both in international business management and in our lively family life. With a clear mind, an open heart, and the ambition to unite the best of both worlds.

Executive Personal Assistant (PA) (m/f/d) Business & Family Management
Permanent | Full-time | Canton Zug

Your Responsibilities:

• Calendar Management: You quickly familiarize yourself with our routines and preferences and confidently align our professional and private calendars. You prioritize incoming requests and schedule appointments accordingly.
• Vendor Coordination: With a reliable and respectful manner, you manage caretakers, craftsmen, cleaning staff and other service providers across our residence and holiday properties – both planned and ad hoc. You engage confidently with trades on equal terms – internationally and in Switzerland.
• Office Organization: With a keen sense of structure and context, you manage incoming correspondence, review invoices and documents, derive next steps and maintain an organized filing system – digital and paper-based.
• Network Communication: You prepare documentation, share information and handle inquiries, while communicating on our behalf and representing us in interactions with employees, business partners and external service providers – becoming a trusted and central point of contact through your professional and approachable manner.
• Travel Planning: You organize and coordinate business and private travel – from booking through expense handling – keeping track of schedules, logistics and details.
• Family Organization: You support our family life when needed – handling errands, school runs, activity logistics – ensuring daily routines run smoothly.

Your Profile:

• You are highly organized, attentive to detail, and bring experience working in an assistant role – for example as a Team Assistant, Office Manager, Management Assistant, or Personal Assistant (PA). Whether gained in a company, hotel, practice, law firm or private household – what matters to us is your motivation to support others and take proactive responsibility behind the scenes.
• You are experienced in acting on behalf of executives, clients, or entrepreneurial families and engage confidently with business partners, employees and service providers – professional, warm and on equal terms. You also bring experience in managing trades, ideally in Switzerland.
• If you feel at home in an international environment and English comes naturally to you, you will feel equally comfortable in our English-speaking family setting.
• You are confident with standard office tools and curious about IT & AI – continuously improving workflows while maintaining a careful focus on data security and discretion. We support you in developing further here.
• You enjoy planning and organizing tasks – while adapting plans flexibly when needed. With your diplomatic nature, you follow up, clarify open points and enjoy ticking tasks off your list.
• Organization is your day-to-day – growth is your drive. You enjoy exploring new topics, continuously learning and engaging confidently with a variety of people and disciplines. You know your strengths, where you want to grow and when to seek support.
• You intuitively understand processes, preferences and patterns and align schedules and tasks accordingly. You anticipate needs, act independently and proactively – discretion comes naturally to you.
• You are excited to understand and refine our structures and workflows – bringing your ideas, digital curiosity and solution-oriented mindset to their development while shaping your own area of responsibility alongside us.

We offer you:

• A permanent position and long-term perspective – with room to contribute and find your place from day one.
• A varied role and collaboration built on trust and mutual respect – at the intersection of business and family life.
• Above-average compensation reflecting the responsibility of the role – recognizing the value of your time and contribution, with scope for higher compensation depending on experience and qualifications.
• Your own office nearby – chosen and set up together to create a workspace that suits you, from furnishings to mobile technology.
• Room to grow in line with your interests and role – through exchange, focused learning or further academic study, with our support.
• Full-time hours aligned with both your and our daily realities – including a public transport pass (ÖV-Abo) and, where helpful, support with relocation, housing or care arrangements. Together, we find solutions that create space.

Unite the best of both worlds – and apply online.

Apply Now!

You will be employed directly by us. We are supported in this hiring process by our partner Die Personalgewinner.
Sabrina Paul and Jürgen Dolle will review your application carefully and get back to you soon.
We look forward to getting to know you.

We welcome applications from people of all genders, backgrounds, identities and experiences.